Legal

Booking conditions

These conditions apply from the moment you place a deposit. They sit alongside our Terms of Use, Code of Conduct and Cancellation Policy.

Last updated August 2026

01 · Holds and confirmation

Selecting a room holds your spot for 60 minutes. Your booking is only confirmed once the deposit is received; unpaid holds are released automatically and the room returns to sale.

02 · Deposits and payment plans

Deposits are shown per package and are non-refundable except where stated in our Cancellation Policy. Where a payment plan applies, instalments are scheduled at booking and must be paid in full by the balance due date shown in your traveller app.

03 · Late or failed payments

If an instalment fails we'll notify you and retry. Payments overdue by more than 14 days may result in cancellation of the booking and forfeiture of amounts already paid.

04 · Prices and currency

Prices are per person in the currency shown at checkout and include the inclusions listed on the trip page. Flights, visas, travel insurance, most meals and personal spending are not included unless stated.

05 · Rooming

Shared rooms are matched with travellers of a similar profile. Private rooms are available where offered. We do our best on preferences but cannot guarantee specific pairings.

06 · Travel insurance

Comprehensive travel insurance covering medical, cancellation and baggage is a condition of travel. You must be able to provide your policy details before departure.

07 · Passports, visas and health

You are responsible for valid travel documents, visas and any vaccination requirements for every country on the itinerary.

08 · Itinerary changes

Itineraries are a guide. Weather, supplier availability, safety and local conditions can require changes; we will always aim for an equivalent or better replacement.

09 · Minimum numbers

Trips run subject to minimum numbers. If a trip does not reach minimum we will offer a transfer to another trip or a full refund of amounts paid to us.

10 · Behaviour

Participation is conditional on following our Code of Conduct. Serious breaches can end your trip without refund.

11 · Cancellations

See our Cancellation & Refund Policy for what happens if you or we cancel.

Questions about this page? Email hello@gaysocialtrips.com and we'll come back to you.